Adding a personal touch to the design of the charts and data tables in your presentation can take it to a whole new level. They’ll stand out and improve the overall impact your presentation makes. Good design is indicative of time and effort, and viewers are generally drawn to it because of that. So, if you’re planning on creating charts and tables in Mircosoft Excel, you’ll be surprised to know how simple it can be to make your quantitative data look more presentable. Here’s a guide on how to customize charts and data tables.
Learn How to Customize Charts and Data Tables
There are only a few steps to customize your charts and data tables effectively. However, each step can make a significant difference in how your chart or table looks. So, let’s get right into it.
Step 1. Choose a Theme
The very first step is to choose an appropriate theme for your charts and/or tables. You must remember that an essential aspect of good design is continuity. So, you should ensure that you follow one theme for all of the data presentations in your document. If you want to use separate themes for your chart and your table, you should keep other elements consistent. You can check out the available themes by clicking the themes option on the ribbon. Hover over the different themes to get an idea of what each one looks like.
Step 2. Choose a Chart Style
Microsoft Excel offers you to select a style for your charts. You can browse through various styles that allow you to recolor the chart. You’ll also have the option to select styles that have borders and backgrounds.
You can view the available styles by clicking on the Design tab. Once you click the Design tab, you’ll see a number of different options. One of these options is the “Chart Styles” group. You’ll see three arrows that are vertically aligned at the right edge of the group. You can view the entire menu if you click the bottom arrow. Next, you can click on a style to observe how it changes the appearance of your chart. You can find the same settings for your data tables as well.
Step 3. Choose a Chart Layout
The next step on how to customize charts and data tables is to choose a chart layout. You can find a wide range of options on Microsoft Excel. To view these options, click on the Design tab and find the Chart Layout section. Click on any one of the layouts to look at the effects it has on your chart.
Step 4. Insert Pictures and Text in Your Chart and Data Table
You can consider adding optional elements to customize charts and data tables to make it more appealing to your audience. Some of these elements include a text box or an image. You can learn how to insert images in a chart on Microsoft Excel from our detailed guide here. To summarize that guide, here are some important instructions for this process.
Click the Picture icon on Excel. After that, a window box will open that’ll allow you to insert an image from your computer’s harddrive. Select the image you want to insert and open it. After that, it will insert the image in your chart. If you want to resize it, use your cursor to move the image’s borders.
Here’s what you must do to add a text box in your chart. Click the Text Box icon. Next, click inside the chart and hold the left-clicker to draw a box. You can select a size that’s most appropriate for your chart. After you create the box, you just need to click inside it to enter your text. You can resize the textbox even after you insert the text in the dialog box. You’ll have to click on the border of the box to make your customizations.
You can also insert a data table to display the data in your chart. You can customize the table by going to the Layout Tab. There, you’ll find the Data Table option. After clicking on that option, you must select the “More Options” option to customize the data table.
Step 5. Display Data Labels
You can display data labels in your chart if you want to make them easier to comprehend. Data labels are data values that are present on the chart. You can display the data labels by selecting your chart. Next, you must click on the Layout tab and select the Data Labels icon within it. You’ll then have to select a position to apply the label to all the series.
Step 6. Select a Font for Your Text
The last step in our guide on how to customize charts and data tables is to select a suitable font for the text. Make sure to select a font that’s legible and looks good at the same time. You can change your font for any element in the chart. Click the element in the chart, and then right-click. You’ll see the font option when you do that.
Last Few Words
As we mentioned earlier, it’s fairly simple to customize charts and data tables when you know what you’re doing. Also, don’t be afraid to resize the elements in your chart to make it look even better. If you’re looking for a professional chart-making service, check out what Image-Charts has to offer.